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[EN] Birth Registration of Children born in Malaysia to a Foreign Parent (Mother / Father)

Table of Contents

Normal Birth Registration  #

Reason of Application #

Peninsular Malaysia

  • The registration of birth must be made within 60 days of the birth of a child in Malaysia.

Sabah

  • The registration of birth refers to registration that is made within 14 days of the birth of a child in Malaysia.

Sarawak

  • The registration of birth refers to registration that is made within 14 days of the birth of a child in Malaysia

Application Condition #

Application for registration of a child may be submitted by the following persons:

  • Parents
  • Legal Guardian
  • Person having knowledge of the birth
  • The mother and father of the child (for the registration of births illegitimate child.

Procedure #

The applicant may head over to any National Registration Department counter with the required documents.

Required Documents  #

Peninsular Malaysia #

  • Child’s Documents (Original and Photocopies)
    • Birth Registration Form JPN.LM01 that is completed.
    • Confirmation of birth form from the hospital or certification of home birth from the midwife / doctor (original)
    • Prenatal card (maternity examination book) (original and photocopy)
  • Parent’s Documents (Originals and Photocopies)
    • Identity cards or entry permits or passports of the parents and the person reporting the birth (Originals and Photocopies)
    • Death Certificate of mother and father of the child (Original and Photocopy if applicable)
    • Marriage or divorce certificate (Originals and Photocopies)

Sabah

  • Child’s Documents (Original and Photocopies)
    • Form A and N1 (extract) that are completed
    • Confirmation of birth form from the hospital or certification of home birth from the midwife / doctor (original)
    • Prenatal card (maternity examination book) (original and photocopy)
    • Child’s health and immunisation card (original and photocopy)
  • Parents’ Documents (Originals and Photocopies)
    • Identity cards or Entry Permits or passports of the parents and the person reporting the birth (originals and photocopies)
    • Death Certificate of mother and father of the child (Original and Photocopy if applicable)
    • Marriage or divorce certificate (Originals and Photocopies)

Sarawak

  • Child’s Documents (Originals and Photocopies)
    • Form I and Form X (extract) that are completed
    • Confirmation of birth form from the hospital or certification of home birth from the midwife / doctor (original)
    • Prenatal card (maternity examination book) (original and photocopy)
  • Parents’ Documents (Originals and Photocopies)
    • Identity cards or Entry Permits or passports of the parents and the person reporting the birth (originals and photocopies)
    • Death Certificate of mother and father of the child (Original and Photocopy if applicable)

Payment #

Free of Charge

Late Birth Registration – Peninsular Malaysia #

Reason of Application #

Late Registration of Births made more than 60 days after the date of birth of child in Peninsular.

Application Condition #

Application for registration of a child may be submitted by the following persons:

  • Parents
  • Mother or father and a sponsor with knowledge of the birth who is 15 years older than the child (if one of the parents cannot be found / is deceased)

Procedure #

Application for late registration of birth can be made throughout Peninsular Malaysia by bringing along the necessary documents to any NRD office within the applicant’s place of residence.

Required Documents  #

Childs’ Documents (Originals and Copies)

  • Birth Registration Search Form JPN.LM12 (for births from 2002 onwards)
  • Birth Registration Form JPN.LM01 that is completed
  • Confirmation of birth form [Born in Government / Private Hospital or Clinic)
  • Prenatal card or maternity examination book
  • Child’s Heath and Immunisation Card
  • Certification of home birth by midwife / doctor (originals and photocopies)
  • 1 recent full length 4R photograph
  • 1 recent passport sized photograph
  • Certification of birth from a headman or village chief or Member of Parliament or member of a State Legislative Assembly for the constituency where the child was born.
  • Extract of school register or school certificate with endorsement from the head teacher or school principal if the child is schooling and aged 7 and above, or alternatively, certification from a headman or village chief or Member of Parliament or member of a State Legislative Assembly for the constituency where the child resides, that the child has never been schooled and is aged 7 and above.
  • Statutory Declarations of 2 witnesses with knowledge of the birth. [Home Birth]

Parents’ Documents (Originals and Photocopies)

  • Identity Cards or Entry Permits or passports or Death Certificates (originals and photocopies)
  • Marriage Certificates or Divorce Certificate (originals and photocopies)
  • 1 recent passport-sized photograph of each parent 

Sibling’s Documents (Originals and Photocopies)

  • Birth Certificate or Identity Card, if any (original and photocopy)
  • 1 recent passport sized photograph of the sibling from the same parents.
  • Family Information Forms BMK81 and BMK81A

Payment  #

Application Fee: RM50.00

Late Birth Registration – Sabah #

Reason of Application #

Late Registration of Births made more than 42 days after the date of birth of child in Sabah.

Application Condition #

Application for registration of a child may be submitted by the following persons:

  • Parents
  • If the father is not available, then the mother or a sponsor with knowledge of the birth who is 10 years older than the child
  • If the father is not available and the mother has died, the application may be submitted by 2 sponsors with knowledge of the child, who are both aged 18 and above and are at least 10 years older than the child.

Procedure #

Application for late registration of birth can be made throughout Sabah by bringing along the necessary documents to any NRD office within the applicant’s place of residence.

Required Documents  #

Childs’ Documents (Originals and Copies)

  • Birth Registration Search Form N1 (for births from 2002 onwards)
  • Birth Registration Form A that is completed
  • Confirmation of birth form [Born in Government / Private Hospital or Clinic)
  • Prenatal card or maternity examination book
  • Child’s Heath and Immunisation Card
  • Certification of home birth by midwife / doctor (originals and photocopies)
  • 1 recent full length 4R photograph
  • 1 recent passport sized photograph
  • Certification of birth from a headman or village chief or Member of Parliament or member of a State Legislative Assembly for the constituency where the child was born.
  • Extract of school register or school certificate with endorsement from the head teacher or school principal if the child is schooling and aged 7 and above, or alternatively, certification from a headman or village chief or Member of Parliament or member of a State Legislative Assembly for the constituency where the child resides, that the child has never been schooled and is aged 7 and above.
  • Statutory Declarations of 2 witnesses with knowledge of the birth. [Home Birth]

Parents’ Documents (Originals and Photocopies)

  • Identity Cards or Entry Permits or passports or Death Certificates (originals and photocopies)
  • Marriage Certificates or Divorce Certificate (originals and photocopies)
  • 1 recent passport-sized photograph of each parent 

Sibling’s Documents (Originals and Photocopies)

  • Birth Certificate or Identity Card, if any (original and photocopy)
  • 1 recent passport sized photograph of the sibling from the same parents.
  • Family Information Forms BMK81 and BMK81A

Sponsor’s Documents (Original and Copies)

  • Statutory Declaration JPN.LM27 of 2 sponsors with knowledge of the birth
  • Identity card or entry permit or passport or death certificate of the informant or witness or sponsor (original and photocopy)

Payment  #

Processing Fee: RM10.00

Late Birth Registration – Sarawak #

Reason of Application #

Late Registration of Births made more than 42 days after the date of birth of child in Sarawak.

Application Condition #

Application for registration of a child may be submitted by the following persons:

  • Parents
  • If the father is not available, then the mother or a sponsor with knowledge of the birth who is 10 years older than the child.
  • If the father is not available and the mother has died, the application may be submitted by 2 sponsors with knowledge of the child, who are both aged 18 and above and are at least 10 years older than the child.

Procedure #

Application for late registration of birth can be made throughout Sarawak by bringing along the necessary documents to any NRD office within the applicant’s place of residence.

Required Documents  #

Childs’ Documents (Originals and Copies)

  • Birth Registration Search Form – Form I
  • Birth Registration Search or Extract Form – Form X
  • Certification of Birth from the head of longhouse / Village Head / Capitan / Headman (Form SPK) [Home Birth]
  • Confirmation of Birth by midwife (Form SPB) [Home Birth]
  • Copy of Identity Card or Death Certificate (if the midwife is deceased) of the head of longhouse and midwife. [Home Birth]
  • Prenatal card or maternity examination book
  • Child’s Heath and Immunisation Card
  • Discharge Summary (original and photocopy) [Born in Government / Private Hospital or Clinic]
  • 1 recent passport sized photograph
  • Extract of school register or school certificate with endorsement from the head teacher or school principal if the child is schooling and aged 7 and above, or alternatively, certification from a headman or village chief or Member of Parliament or member of a State Legislative Assembly for the constituency where the child resides, that the child has never been schooled and is aged 7 and above.

Parents’ Documents (Originals and Photocopies)

  • Identity Cards or Entry Permits or passports or Death Certificates (originals and photocopies)
  • Marriage Certificates or Divorce Certificate (originals and photocopies)
  • 1 recent passport-sized photograph of each parent 

Sibling’s Documents (Originals and Photocopies)

  • Birth Certificate or Identity Card, if any (original and photocopy)
  • 1 recent passport sized photograph of the sibling from the same parents.
  • Family Information Forms BMK81 and BMK81A

Sponsor’s Documents (Original and Copies)

  • Statutory Declaration SA-81 of 2 sponsors with knowledge of the birth
  • Identity card or entry permit or passport or death certificate of the informant or witness or sponsor (original and photocopy)

Payment  #

Processing Fee: RM10.00

Delayed Birth Registration – Sabah #

Reason of Application #

Delayed Registration of Birth refers to registration made from the 15th to 42nd day after the birth of child.

Application Condition #

Application for registration of a child may be submitted by the following persons:

  • Parents
  • Legal Guardian
  • Person having knowledge of the birth

Procedure #

Applicant required to go to the National Registration Department counter in Sabah with required documents

Required Documents  #

Childs’ Documents (Originals and Copies)

  • Forms A and N1 (extract) that are completed
  • Confirmation of birth form from the hospital or certification of home birth from the midwife / doctor (original)
  • Prenatal card (maternity examination book) (original and copy)
  • Child’s Health and Immunisation Card (original and copy)

Parents’ Documents (Originals and Photocopies)

  • Identity Cards or Entry Permits or passports or Death Certificates (originals and photocopies)
  • Marriage Certificates or Divorce Certificate (originals and photocopies)

Informant’s Documents (Original and Copies)

  • Identity card or entry permit or passport (original and photocopy)

Payment  #

Processing Fee: RM5.00

Delayed Birth Registration – Sarawak #

Reason of Application #

Delayed Registration of Birth refers to registration made from the 15th to 42nd day after the birth of child.

Application Condition #

Application for registration of a child may be submitted by the following persons:

  • Parents
  • Legal Guardian
  • Person having knowledge of the birth
  • The mother and father of the child (for registration of illegitimate child)

Procedure #

Applicant required to go to the National Registration Department counter in Sarawak with required documents

Required Documents  #

Childs’ Documents (Originals and Copies)

  • Forms I and Form X (extract) that are completed
  • Confirmation of birth form from the hospital or certification of home birth from the midwife / doctor (original)
  • Prenatal card (maternity examination book) (original and copy)
  • Child’s Health and Immunisation Card (original and copy)

Parents’ Documents (Originals and Photocopies)

  • Identity Cards or Entry Permits or passports or Death Certificates (originals and photocopies)
  • Marriage Certificates or Divorce Certificate (originals and photocopies)

Informant’s Documents (Original and Copies)

  • Identity card or entry permit or passport (original and photocopy)

Payment  #

Processing Fee: RM5.00

English

Disclaimer: Please note that this guide is prepared with the good intention to help Malaysian binational families with preparatory administrative tasks to get their suitable documentation to stay and live in Malaysia. The list may not be exhaustive and as such should not be taken as your sole advice source. We wish to stress that it is advisable to check with your local immigration/ Government offices and relevant embassies/ High Commission offices for any updates on documentation requirements and processes. 

If you notice any change/ error here due to updates, please do reach out to the FSSG team via community@familyfrontiers.org. Thank you in advance!